OREC RULES OF PROCEDURE

VOTED MARCH 17, 2014

THE OKALOOSA COUNTY REPUBLICAN EXECUTIVE COMMITTEE
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1. An executive board of the Okaloosa County Republican Executive Committee (OCREC) will consist of the following members:
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  • Chairman
  • Vice-chairman
  • Secretary, Treasurer
  • State Committeeman
  • State Committeewoman

The Executive Board will normally meet at the call of the Chairman, at least 7 days prior to the scheduled OCREC meeting.
2. The Executive Board shall be authorized to:

a. Recommend admission and/or removal of OCREC members;

b. Review all OCREC expenditures at least quarterly; c. Insure that OCREC complies with Florida Statute 103.121, the Constitution and Rules of Procedure of RPOF, and the OCREC Constitution; d. The Chairman will be responsible for signing all contracts for OCREC.
3. Regular OCREC meetings will be held on the third Monday of each month at a place designated by the Chairman. OCREC may conduct meetings using live video conferencing (video & audio) between a primary meeting site and a designated remote site. (APPENDIX A) Meetings will be promptly called to order at 6:00 P.M. The time and date of meetings may be changed by approval of a majority of the quorum present at the previous meeting. Each member shall be notified of the change at least 10 days prior to the date of the changed meeting.
4. Items to be placed on the agenda for a regularly scheduled meeting shall be delivered to the Chairman no later than seven days before the scheduled meeting, which is noon of the second Monday of each month.
5. Emergency items may be placed on the agenda at the discretion of the Chairman.
6. Items not meeting the requirements specified in Rules 4 and 5 may be placed on the agenda for the following meeting with Executive Board approval. Items not approved by the Executive Board or entered by the Chairman, require a majority vote of the quorum present to become and agenda item.
7. Any Committee member who wishes to attend an Executive Board meeting may contact the Chairman and request an invitation. If the Committee Member wishes an item to be placed on the Executive Board agenda, they may contact the Chairman with their request
8. Discussion time per item of interest or action on the floor by a motion, may be limited by parliamentary action or by general consent of the quorum present, to two minutes or less per person per motion, including subsidiary motions and amendments. No member may speak a second time as long as any member who has not spoken has the floor. Discussion of motions shall be per Rules of Order
9. Non-members may speak at OCREC meetings, at the discretion of the Chairman. Non-members must state their name and city
10. A prospective member must attend two meetings before being eligible to be voted into membership and will be sworn in at the third meeting.
11. If an OCREC member is ill or hospitalized for any reason, the Chairman or his/her designee will send a get well card. In the event of the death of an OCREC member or a member’s spouse, the Chairman may send flowers not to exceed $60.00. However, in the event the family asks for a charitable contribution in lieu of flowers, the amount sent to the charity should not exceed $50.00.
12. Standing committees, appointed by the Chairman, shall be as follows:

a. Fundraising

​b. Membership

c. Candidate Liaison

d. Constitution/Rules of Procedure

e. Legislative

f. Community Relations

g. Technology

h. Grievance
13. All other committees shall be special and appointed by the Chairman at his/her discretion.
14. The County Executive Committee may endorse, certify or recommend a Republican Candidate in a contested Republican Primary, or a registered Republican in a non partisan election (including judicial races where it is legally permissible), or a local Unitary Special/General Election by either of the two following methods:
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  • Upon the affirmative vote of not less than 60% of the County Executive Committee present and voting at a duly called meeting complying with notice requirements set forth below, provided that the number voting to endorse represents a majority of the full committee, or
  • Upon the affirmative vote of not less than two-thirds (2/3) of those present and voting at such meeting, provided that a quorum is present at the time the vote is taken. Each announced candidate shall likewise be notified that a vote on endorsement is to be taken and that he or she will be allowed to speak at such meeting in support of or opposition to any proposed endorsement, certification, or recommendation for an office for which he or she is a candidate.

There shall be no less than 10 days written notice to each member of OCREC of any meeting at which the vote is to be taken. The written notice shall inform each member of the time, date, place of meeting, and that a vote will be taken to endorse, certify, screen or otherwise recommend one or more Republican candidates for nomination for election. A copy of the notice of the meeting shall be mailed by the County Chairman or other appropriate officer to: Republican Party of Florida, P.O. Box 311, Tallahassee, Florida 32302.

If OCREC chooses to take any of the above actions all party assessments which would otherwise be returned to OCREC, will be forfeited. A member of OCREC may support a Republican candidate for elections, but only as an individual and not in the name of OCREC.
15. If any member of OCREC publicly censures any Republican, said member must make sure he/she does not represent himself/herself/ as a member of OCREC. In the event a member wants to pursue such an activity, he/she must bring the cause of opposition before the Executive Board. If the Executive Board finds that the member’s opposition would associate the opposition to OCREC, the Executive Board shall ask the member to resign from OCREC. If the member does not resign, the member may be subject to removal pursuant to Article V of the OCREC Constitution, Removal From Office. ​
16. Security of the OCREC information is essential. Information is confidential and should be treated as such. ​
17. Travel expenses for OCREC members on official business in behalf of OCREC shall be reimbursed pursuant to the schedule, established by Florida Statute 112.061 * (2009) when authorized and approved by the OCREC Executive Board.
  • Class A (Overnight) - Actual lodging costs, not to exceed amount at event hotel, plus meals as in Class C. Transportation reimbursement will be for actual cost of gas if using privately owned vehicle or the common carrier fare. Carpooling is encouraged in the interest of economy. Lodging expenses will be for no more than two nights unless permission is given by a two-thirds vote of the OCREC members present with a quorum.
  • Class C (Short Day Trips) - Meals: lunch ($10); dinner ($15). Transportation reimbursement is the same as Class A above.
18. Liabilities. The members, officers, agents and members of OCREC shall not be personally liable for any debt, liability or obligation of OCREC. All persons, corporations, or other entities extending credit to, contracting with, or having claim against OCREC, may look only to the funds and property of any such contact or claim, or for the payment of any debt, damages, judgment, or decree, or any money that may otherwise become due or payable to them from OCREC.
19. Indemnification will be as outlined in Republican State Executive Committee Rules of Procedure. 
20. Adoption of these rules shall be by majority vote of the full Committee as prescribed by Article X of the Constitution, provided they are not in conflict with the Florida Statutes, the Republican State Executive Committee Rules of Procedure or the Constitution of OCREC.
The Rules of Procedure of Okaloosa County Republican Executive Committee were duly adopted by the membership of said committee this 17th day of March, A.D. 2014, at which a quorum of the membership was present.

Attest: _ ________ __________ ______
​Ben White, Vice-Chairman, OCREC Gaye S. Ellis, Chairman, OCREC

Date: March 17, 2014