OCREC RULES OF PROCEDURE
VIDEO CONFERENCING PROCEDURES
- The date, time & place of the main and remote meeting sites must be approved by the Chair, or the OCREC Exec Board.
- A remote site Moderator must designated prior to the meeting or assigned immediately after meeting is called to order.
- The OCREC Chair calls the meeting to order and receives acknowledgement from Moderator that the remote location is in order.
- Both sites will conduct their meeting(s) in accordance with a single approved agenda, Roberts Rules of Order and regular meeting procedures.
- Names of attendees at both sites must be read for confirmation of membership and record of attendance.
- Guests at both locations will be asked to sign a register.
- Quorum for the meeting is the sum of attendees at both locations.
- During meeting the Moderator will notify the Chair when input from the remote site is forthcoming.
- Votes at remote site are considered actual votes, not proxy votes. However, remote site voting will not be permitted in elections for OCREC Executive Board Officers.
- Voting results at remote sight must be reported by the Moderator and tabulated with main site votes to determine overall results.
- Motions from the floor, seconds, and discussion at either location are acceptable. All speakers must state their name prior to speaking.
- All business conducted during a video conference meeting shall be considered valid as if transacted during a regular meeting.
- Any items of discussion that are disputed or unresolved due to complications in communication may be tabled for future consideration.
- If communications between sites are interrupted and not reestablished within five minutes, meeting at the main site shall continue until communication is reestablished or the meeting is adjourned.
- The OCREC Secretary shall record the minutes in the usual manner as for a regular meeting.